How to report grant expenses to your funder
To report grant expenses to your funder, provide a clear summary of spending by category and a detailed list of every expense, each with a date, vendor, amount, and a receipt. Show totals against your budget, note anything tracked outside the budget, and export it as a tidy PDF and spreadsheet. Confirm any specific format your funder requires.
What funders usually want
Most funders want two things: a summary that shows how money was spent by category, and the detail behind it, expense by expense, with receipts. Some provide a template; many do not, in which case a clean, well-organized report is exactly right.
Build the report from your records
If you have logged expenses as you went, the report writes itself. Export a detailed log and a month-by-month or category summary, attach receipts, and you have a credible package.
Check the specifics
Before submitting, confirm whether your funder needs a particular format, currency, or reporting period (monthly, quarterly, or end of grant), and tailor your export to match.
Track your grant the easy way
GrantJar gives you a ready-made template, receipt storage, a live budget, and one-click reports. Free.
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